Exhibitor Registration

Belton-Earth-Day-Logo

2017
EXHIBITOR APPLICATION AND AGREEMENT
EXHIBITOR APPLICATION


Exhibitor Contact Person Information:

Company _______________________________________

Name _______________________________________

Address _______________________________________

City, State, Zip ___________________________

Phone ______________ Fax _______________

Email Address _______________________________________

FINANCIAL INFORMATION

Person to who invoices should be sent:

Name____________________________________

Address _________________________________

City, State, Zip ____________________________

Phone ________________Fax________________

Email Address ____________________________

Disclaimer: Upon Receipt of funds via check or electronic transfer this agreement is final and binding. The Kids of America, City of San Diego, Troy Marketing, and it's organizer are not responsible for sales expectations by the exhibitor involvement. Weather issues, government cancellations or adjustments, or any other factor out of the company(ies) control.The Kids of America and its partners and sponsors are not liable for any problems, injury, theft or damages before, during or after the event. All vehicles and vendors must carry their own liability insurance The Kids of America reserves the right to refuse service to anyone.



Please print clearly and sign the application



Name of Business/Organization: _____________________________________

Applicant’s Name: _______________________________________________

Address: ______________________________________________________

Phone: ___________________________ Fax: ________________________

*E-mail:___________________________ Website: ____________________

CA State Franchise Tax Resale #: ____________________________________

Types of merchandise, information, to be sold or distributed (no food booths):

____________________________________________________________

____________________________________________________________



*Your E-mail is required for future notification of our event

If you are interested in participating in this year’s event as a sponsor or major business donator, please call 866-991-3747 or visit www.californiaearthdayjam.com to contact us.


Vendor Booth (10x10) Space Fees (Non-Food Only):

Non-Profit: $50 + $00** = $50                ____

Non-Food: $200 + $25** = $225               ____

Corporate: $350 + $25** = $375               ____

Vendor Booth (10x10) Space Fees (Food Only):

Corporate: $250 + $25** = $275                          ______


Optional Request Fee:

Corner Booth - Add $25.00 to above total =      ______

All Festival Booth Applications are due by 04/16/2017.





Total Enclosed:  $_______


Return Application and payment to:

Troy Marketing Group

7514 Girard Avenue Suite 1216

San Diego, CA 92037



All vendors must have an approved application on file with Troy Marketing Group to share, sample, or sell products and/or information with the public within the event footprint.

All vendors must have an approved application on file with Troy Marketing Group to share, sample, or sell products and/or information with the public within the event footprint.

Troy Marketing Group and the Spring Forward Festival Committee assume no responsibility for any loss, damage, injury, or claim arising out of the participant’s acts or omissions in the Spring Forward Festival. Further, the participant shall defend and indemnify Troy Marketing Group  and the Spring Forward Festival Committee for the negligence, fault, misconduct, and liabilities caused by the participant should said negligence, fault, and/or misconduct lead to the filing of a claim or legal action. The participant agrees to abide by the Information, Rules, and Regulations outlined by Troy Marketing Agency in the Vendor Booth Application for 2013. Violation of the Information, Rules, and Regulations may result in expulsion from the event and exclusion from future events.



Signature: ____________________________________ Date: ____________

Information, Rules and Regulations

IMPORTANT INFORMATION! PLEASE READ THESE THREE PAGES CAREFULLY!

5th Annual Spring Forward MusicFest

March 8, 2014 - 9am - 6:00pm



Booth Space

 NON-FOOD vendor booth spaces are 10ft x 10ft.

 Only booth space is provided. You must provide your own canopies, tents, tables, chairs, and trash cans. There is no electricity provided.

 CA Seller’s Permit must be available for inspection prior to set-up. No merchandise sales will be allowed without a valid permit.



Event Hours/Set-Up/Breakdown

 The festival will run from 9:00am - 6:00pm on Saturday, March 8, 2014.

 Vendors are required to be ready and open by 9:00am and remain open until 5:45pm. All Sales must cease no later than 6:00pm. Violators will risk exclusion from future participation in this community event.

 All participants will be allowed in the staging area from 6:00am  - 9:00am. You may NOT begin assembling your booth until after your vehicle is removed from the staging area. Parking is available on the street in the areas surrounding the festival in addition to free parking in the structure located at Boys and Girls Club. Do not park in private lots - your vehicle may be towed.

 No vehicles are allowed in the staging area during event hours. All vehicles must be out of the event footprint no later than 9:00am. Vehicle access will not be permitted until AFTER 5:45pm or when the Escondido Police Department and Fire Marshall have cleared the area of pedestrians.

 All vendors must have their space cleared and cleaned no later than 8:00pm.



Sales Information

 Troy Marketing Group and the Spring Forward MuiscFest Committee reserves the right to refuse vendors and will determine those businesses and activities most suitable for the event. Vendors shall not set restrictions on Troy Marketing Agency regulations.

 All vendors must submit their application with a detailed description of ALL merchandise and/or printed matter to be sold or distributed by them. The reproduction of any artwork, past or present, of Troy Marketing Group will not be permitted.

 The Vendor Booth Coordinator may request additional information, pictures, or samples before the application is approved.

 Absolutely NO tobacco or alcohol can be sold. NO smoke shop items will be allowed for sale. NO illegal drugs or drug paraphernalia or depictions of same will be allowed.

 Absolutely NO racist, sexist, pornographic, or otherwise offensive merchandise or literature will be allowed.

 Throughout the day, the Vendor Booth Coordinator will conduct booth inspections. Any items in violation must be removed.



Information, Rules and Regulations

IMPORTANT INFORMATION! PLEASE READ THESE THREE PAGES CAREFULLY!

5th Annual Spring Forward Music Fest

March 8, 2014 – 9:00am - 6:00pm



Clean-Up

 It is the responsibility of the vendor to clean the allotted booth space including removal of all their own trash.

 The vendor must clean their allotted booth space immediately upon the conclusion of the event at 4:30pm. FOOD VENDORS are required to include a $50.00 refundable cleaning deposit along with their booth fee. Deposits will be mailed out 30 days after the event, depending on the condition of the booth space when inspected by the Vendor Coordinator after load-out is complete.



Booth Decor/Amplified Music

 Spring Forward MuiscFest, Committee asks that all vendors use tables, sandwich boards, easels, etc. to display all goods for sale. No items shall be displayed on the ground or outside the allotted booth space.

 Signage and booth decorations are encouraged as long as they are in good taste and do not interfere with neighboring vendors.

 The Festival Committee reserves the right to remove any decor deemed inappropriate for the event.

 Only vendors marketing music, tapes, or CD’s are allowed to use amplified devices (i.e. “boom boxes”) and must have prior consent from the Festival Committee. Amplified music should not interfere with neighboring vendors.



Application Information/Booth Assignments

 Vendor acceptance and booth assignments are made on a first come, first served basis, according to when the application AND payment are received. Postdated checks will NOT be accepted.

 Applications are due by March 04, 2014. A late fee of $50.00 will be added to any applications received ON or AFTER March 04, 2014, no matter what date is listed on the application. ALL late payments are NON-refundable.

 When mailing in your completed and signed application, please include payment by Check or Money Order ONLY.

 Payments received AFTER March 04, 2014 must be by Money Order or Cashier’s Check ONLY. Personal or business checks will NOT be accepted after March 04, 2014



 Cancellation or participation vacated. No refunds.



Information, Rules and Regulations

IMPORTANT INFORMATION! PLEASE READ THESE THREE PAGES CAREFULLY!

5Th Annual Spring Forward MusicFest

March 8, 2014 – 9:00am - 6:00pm



Application Information/Booth Assignments (continued)

 Any overpayment of fees is NON-refundable. Corner booths require an additional $50.00 payment. Near Stage booths require an additional $50.00 payment.

 Corner Booths and Near Stage booths are assigned on a first-come-first serve basis.

 Vendor confirmation and booth assignments will be EMAILED out no later than 2 weeks prior to the event date. No paper confirmation will be sent so please make sure to have a valid email address on file.



Final Vendor Checklist

 INCLUDE your email address to receive correspondence and information on future events.

 Complete, sign, and enclose the vendor application WITH payment.

 INCLUDE proof of non-profit status, if applicable.

 INCLUDE a $25.00 a non-refundable administrative charge.

 Applications received ON or AFTER March 04, 2014, INCLUDE a $50.00 late fee.

 Payments accepted ON or BEFORE March 04, 2014: Money Order, Personal, Business, or Cashier’s check.

 Payments accepted AFTER March 04, 2014: Cashier’s Check or Money Order ONLY.



Any questions please contact:



Troy Marketing Group

7514 Girard Avenue Suite 1216 San Diego, CA 92037

Office: 866-991-3747

Fax: 866-991-3747

www.springforwardfestival.com




Notes: ____________________________________________________________________________

____________________________________________________________________________

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